Aug 20, 2015 Excel 2016 for Mac adds native support for ODBC data connections and an all new Connection Manager and Microsoft Query to enable you to build, share and use workbooks that work on both Windows and Mac right out of the box.
These days we all live and work in a multi-device, multi-platform world, and so when building Office 2016 for Mac, one of our key objectives was to make it as easy as possible to transition from using Office for Windows to using Office for Mac and back again. That’s why you’ll notice an interface that’s consistent with what you’d expect when using Office 2016 for Windows, and why we added support for virtually all of the Windows Excel Ctrl keyboard shortcuts. So when it came to working with external data, we applied that same logic: how can we make the experience great and working cross platform easier than ever?
External data in Excel 2016 for Mac
We examined how we could improve external data for Excel 2016 for Mac and made the following changes:
- Excel 2016 for Mac comes with a pre-installed and integrated SQL Server ODBC driver, which we worked hand-in-hand with Simba Technologies to provide.
- Excel 2016 for Mac has a brand new Microsoft Query (MSQuery) and Connection Manager to make creating and managing all of your data connections easier and more consistent with Windows.
Let’s take a deep dive into how each of these improvements can help you.
Native support for ODBC data connections
Excel 2016 for Mac supports ODBC data connections with SQL Server and Azure SQL Database right out of the box. This means several great things for anyone who works with external data:
- When creating or refreshing data connections to SQL Server, there are no third-party drivers required—everything you need is included right in the app.
- Connections made to SQL Server in Excel 2016 for Mac will work in Excel for Windows and vice versa. Have a workbook with ODBC data connections you’ve been using on Windows and never been able to use on your Mac? Well, now you can with cross-platform compatibility.
- If you want to connect to something other than SQL Server, we still have several great partners offering third-party drivers to connect to any data source you can imagine.
In addition, all of the ways in which you interact with external data are now consistent between the platforms. Looking for that Refresh button? It’s on the Data tab just as you’d expect.
The Data tab in Excel 2016 for Mac.
A better way to work with external data connections
One of the biggest improvements to working with external data connections in Excel for Windows in recent releases has been the Connection Manager. It provides a central place to see all of the data connections in a workbook, see where they are used, and modify, remove or refresh each one individually. With Excel 2016 for Mac, you now have that same Connection Manager you are familiar with from Windows. All of your connections are displayed, and you can click any of them to see where they are used in your workbook and to perform any action.
The all-new Connection Manager in Excel 2016 for Mac.
The Connection Properties dialog has been streamlined as well to match Excel for Windows, so that you now only see the properties that apply to your particular data connection.
All of your connection properties are in one place and just like Excel for Windows.
However, what good is easier management of your data connections if it’s too hard to create them to begin with? With Excel 2016 for Mac, creating a connection to SQL Server is easier than ever. On the Data tab, simply select New Database Query > SQL Server ODBC, and you are presented with a simple connection dialog. Once it’s filled out, the newly redesigned MSQuery launches.
The all-new MSQuery in Excel 2016 for Mac.
The new MSQuery experience is very similar to the SQL Query Analyzer that many of you have worked with. On the left is a listing of the databases and tables in your database that you can explore. At the top right is a color-coded SQL editor, and at the bottom right are the results of any query you run. Simply enter a SQL statement, click Run Query to make sure it works. Once it does, click Return Data to drop your data right back into your worksheet. And that’s it; your data is now in your Excel workbook, live and ready to use in Excel 2016 for Mac or Excel for Windows!
Working with a third-party data provider works the exact same way. The only difference is that after installing the data provider, you select New Database Query > From Database and then select your data provider from the Apple iODBC manager.
Download Microsoft Query For Excel Mac Free
Now it’s your turn!
We think we’ve made huge strides in making external data easier than ever in Excel 2016 for Mac and we hope you do too. Give it a try and let us know of any questions or feedback you have in the comments!
Microsoft Excel For Mac Os
In Office 2011 for Mac, Excel can try to load tables from a Web page directly from the Internet via a Web query process. A Web query is simple: It’s just a Web-page address saved as a text file, using the .iqy, rather than .txt, file extension. You use Word to save a text file that contains just a hyperlink and has a .iqy file extension. Excel reads that file and performs a Web query on the URL that is within the .iqy text file and then displays the query results.
You can easily make Web queries for Microsoft Excel in Microsoft Word. Follow these steps:
Go to a Web page that has the Web tables that you want to put in Excel.
Highlight the Web address in the address field and choose Edit→Copy.
Switch to Microsoft Word and open a new document.
Launch Word if it’s not open already.
Choose Edit→Paste.
The URL is pasted into the Word document.
In Word, choose File→Save As.
The Save As dialog appears.
Click Format and choose Plain Text (.txt) from the pop-up menu that appears.
Type a filename, replacing .txt with .iqy as the file extension.
Don’t use the .txt extension. The .iqy file extension signifies that the file is a Web query for Microsoft Excel.
If you encounter the File Conversion dialog, select the MS_DOS radio button, and then click OK.
Select the Documents folder.
Click the Save button.
Download Microsoft Query For Excel Mac Pro
After you save your Web query, follow these steps to run the Web query:
Open Excel.
Choose Data→Get External Data→Run Saved Query.
Open the .iqy file you saved in Word.
Download Microsoft Query For Excel Mac 2017
Excel attempts to open the Web page for you, which creates a query range formatted as a table. Web queries work with HTML tables, not pictures of tables, Adobe Flash, PDF, or other formats. The fancy Web query browser found in Excel for Windows is not available in Excel for Mac.
You can refresh a Web query quickly by first positioning the selection cursor anywhere in the data table and then choosing Data→Refresh Data.