Use the Quick Parts Gallery to create, store, and find reusable pieces of content, including AutoText, document properties such as title and author, and fields.

Mar 27, 2020 Use built-in tools to digitally sign a Word document, insert a handwritten signature, add a signature line, or even create a custom AutoText signature—complete with your name, credentials, and any other details you want to include.

• Quick Parts are basically reusable pieces of content that you can quickly and easily drop into email messages in Microsoft Outlook 2016. Usually, this means blocks of text that you can insert.
• Nov 07, 2019 The Quick Parts feature works the same way in all versions of Outlook for Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010 and Outlook 2007. How to create Quick Parts in Outlook To begin with, type the desired text, format it the way you want, and include graphics if needed.

In this article

Microsoft 365 Outlook Quick Parts On Mac Drive

Open the Quick Parts gallery to use these items. In Word, click Insert > Quick Parts.

AutoText

AutoText is reusable content that you can store and access again and again. Click AutoText to access the AutoText gallery. You can save AutoText to the AutoText gallery by selecting the text you want to reuse, clicking AutoText, and then clicking Save Selection to AutoText Gallery. By filling in the new building block information you store the content you save to use again and again.

Document Property (Word only)

Click Document Property to choose from a list of properties that you can insert in your document. Fill in the document property box to create properties that travel with your document.

Field (Word only)

Use field codes to insert fields that can provide automatically updated information, such as the time, title, page numbers, and so on.

Building Blocks Organizer (Word only)

Click Building Blocks Organizer to preview all of the building blocks available to you in Word. You can also edit properties, delete, and insert buildings blocks.

Save Selection to Quick Part Gallery

Select a phrase, sentence, or other portion of your document. On the Insert tab, in the Text group, click Quick Parts, and then click Save Selection to Quick Part Gallery.

After you save a selection to the Quick Part Gallery, you can reuse the selection by clicking Quick Parts and choosing the selection from the gallery.

Quick Parts is a feature of Outlook that saves snippets of text or images for quick reuse in future messages. If you find yourself typing the same phrase over and over, for example, creating a Quick Part can help automate your message-writing process. To create a Quick Part for text, follow these six steps.

Components

This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016.

Microsoft 365 Outlook Quick Parts On Mac Computer

1. Select the text you would like to save as a Quick Part.
   


2. From the Message Ribbon, select Insert, and then from the Text group, select Quick Parts.
   


3. Select Save Selection to Quick Part Gallery.
   


4. In the Create New Building Block dialog box, name the Quick Part, add a brief description, and click OK.
   


5. Now, when composing a message, to quickly add this text, select the Insert tab, select Quick Parts from the Text group, and select the Quick Part you created.
   


6. It is now inserted in your message.